FMLA / Military Leave / Special Leave Request

Family Medical Leave Act (FMLA) 

What is the Family and Medical Leave Act?

The Family and Medical Leave Act (FMLA) is a federal law which came into effect in 1993. It requires the City of Savannah to grant its employees up to 12 weeks of FMLA job-protected leave per rolling 12 month period for specified medical reasons.

Under what circumstances can FMLA leave be requested?

FMLA leave may be requested at any time; however, this does not automatically mean the leave will be granted or that the employee is eligible for FMLA leave. The Employee Health and Wellness Coordinator must determine whether or not the leave requested falls under the protection of the Family and Medical Leave Act. The City of Savannah is required to inform the employee of FMLA rights when made aware of the condition. In addition, the department head, payroll personnel and administrative assistant will be made aware of the approval dates.

Is FMLA paid leave?

No, FMLA is unpaid leave. However, if available an employee may use their paid leave to run concurrently with their FMLA. In addition, an employee is eligible for leave donations once any available personal leave is exhausted. If you would like to request leave donations or if you would like donate leave, please complete the Leave Donation Form and fax directly to the Payroll department at 912-644-5962.

How does FMLA benefit me?

The following benefits will apply if you qualify for leave under FMLA:

  • 12 weeks of job-protected leave per year
  • Maintenance of health care benefits
  • Job restoration upon return from FMLA leave

There are three requirements you must meet to be considered eligible for FMLA leave:

  1. You must have been employed by the City for a total of 12 months
  2. You must have worked a minimum of 1,250 hours during the 12 months prior to the first day of taking FMLA leave
  3. You or a family member must have a serious medical condition which meets the criteria of FMLA.

Who qualifies as "family"?

A child, spouse, or parent qualifies as "family" under FMLA guidelines.

Under what circumstances may I use FMLA leave?

FMLA leave is available to you if you are certified as having a health condition as defined under the FMLA and meet the eligibility criteria. You may also use FMLA leave if an immediate family member (spouse, child, or parent) has a health condition and needs your care.

What types of illnesses qualify for leave under FMLA? 

The most common serious health conditions that qualify for FMLA leave are:

  • Conditions requiring an overnight stay in a hospital or other medical care facility. 
  • Conditions that incapacitate you or your family member (for example, unable to work or attend school) for more than 3 consecutive days and have ongoing medical treatment (either multiple appointments with a health care provider, or a single appointment and follow-up care such as prescription medication).
  • Chronic conditions that cause occasional periods when you or your family member are incapacitated and require treatment by a health care provider at least twice a year.
  • Pregnancy (including prenatal medical appointments, incapacity due to morning sickness, and medically required bed rest). 

For more details, please view the FMLA FAQs and Your Rights Under FMLA Fact Sheet

How to apply for FMLA 

You will need to complete the FMLA request form and your treating physician will need to complete the FMLA Physician Certification form (employee)  and or FMLA Physician Certification form (family) . The physician documentation form comes directly back to the Health and Wellness Coordinator as instructed on the last page of the form. Medical documentation should never be given to the department and copies should never be made. 

If you have any questions regarding FMLA, please contact Sarah Hanson, Health and Wellness Coordinator at 912-651-6545 or by email at shanson01@savannahga.gov . 


Military Leave 

Military Leave 

Military leave is allowed for training and service performed by an inductee, enlistee, or reservist, or any entrant into a temporary component of the armed forces of the United States.

Military duty

 Military duty means training, inactive duty training, active duty, and service performed by an inductee, enlistee, or reservist, or any entrant into a temporary component of the uniformed services of the United States, and time spent in reporting to and returning from such training in service or, if a rejection occurs, from the place of reporting for service.  This policy is intended to be in compliance with all applicable laws, including the Uniformed Services Employment and Reemployment Rights Act (“USERRA”).  In the event that this policy conflicts with any provision of USERRA or other applicable law, the applicable law shall control.  The “uniformed services” consist of the following:  Army, Navy, Marine Corps, Air Force, Coast Guard (the “Armed Forces”); any Armed Forces reserves; any National Guard; any Commissioned Corps of the Public Heath Service; and any other category of the persons designated by the President in time of war or emergency.  The department will assist the employee in the military leave process and forward the completed forms, including a Special Leave Request Application, to the Human Resources Department.    

Eligibility

Any employee who leaves the City service for compulsory or voluntary military duty shall be placed on military leave without pay for up to a cumulative period of 5 years, unless the service is disqualifying under USERRA.  Certain types of duty are exempted for the 5-year limitation in accordance with USERRA.  Also, an employee shall be granted a leave of absence for the purpose of being inducted or otherwise entering military service.  If not accepted for such duty, the employee shall be reinstated in his/her position without loss of seniority or status or reduction in pay.  The law requires all employees to provide their employers with advance notice, written or oral, of military services.  However, no notice is required if military necessity prevents the giving of notice, or the giving of notice is otherwise impossible or unreasonable.  An employee may request to use his or her accrued, unused, annual leave for their military leave, but the City may not require them to do so.  The law provides for health benefit continuation for persons who are absent from work to serve in the military for a period of 18 months, or for the period of service, whichever is shorter.

Paid military leave

Any employee engaged in the performance of ordered military service shall be paid his or her salary for any period of absence for such ordered military service not to exceed 18 calendar days in one year.  In the event the Governor declares an emergency and orders any City employee to ordered military duty as a member of the National Guard, any such employee, while performing such duty, shall be paid his or her salary for a period not to exceed 30 days in one year.  [See O.C.G.A. Section 38-2-279(e)]. 

Charges are made against the employee’s military leave balance in the following manner: 

  • When ordered military duty for a continuous period overlaps with an employee’s scheduled days off, the employee shall only be charged military leave for days on which they are scheduled to work;
  • When ordered military duty begins and/or ends on an employee’s regular days off, the one or two days off at the beginning and/or end of the military duty absence will not be counted against the 18 day military leave balance;
  • Weekend drill time is not counted as military leave unless such leave occurs during an employee’s regularly scheduled work days.
  • When employees have exhausted their 18 day balance, they may use any eligible accumulated leave or leave without pay to fulfill ordered military obligations.  

How to apply for Military Leave

You will need to complete the Special Leave Request Form   and submit back to Barbara Veiock at bveiock@savannahga.gov  or by fax at 912- 525-1967 or mail to City of Savannah - Human Resources Dept. Attn: Barbara Veiock P.O Box 1027, Savannah, Ga 31402

*Please note you must attach a copy of  your military orders along with your request. 

If you have any questions regarding Military Leave, please contact Barbara Veiock, Benefits Analyst at 912-525-2407 or by email at bveiock@savannahga.gov . 

 

Special Leave Request 


What is Special Leave?

Special leave is a general term used to describe time off given by managers for a range of circumstances, described below. It is a request for time off work, either paid or unpaid, and in addition to annual leave.

Who does it apply to? 

This policy applies to all benefit & leave eligible employees. 

Types of Special Leave Requests

  • Leave without Pay
  • Extended Injury Leave 
  • Extended Sick Leave 
  • Education Leave 

How to apply for a Special Leave Request

You will need to complete the Special Leave Request Form  and submit back to Barbara Veiock at bveiock@savannahga.gov  or by fax at 912- 525-1967 or by mail to City of Savannah - Human Resources Dept. Attn: Barbara Veiock P.O Box 1027, Savannah, Ga 31402

If you have any questions regarding Military Leave, please contact Barbara Veiock, Benefits Analyst at 912-525-2407 or by email at bveiock@savannahga.gov .